Repairs Planner

MMP Consultancy are looking to recruit a Senior Repairs Planner, based in North London.

The Senior Repairs Planner will work closely with the Maintenance Team to ensure that all repairs and maintenance work is carried out in a timely and efficient manner. The successful candidate must have excellent organisational skills and the ability to plan and prioritise workloads. You will liaise with residents and contractors to ensure that all works are completed to a high standard.

Main Responsibilities:

• Manage Operatives diaries.
• Planning repairs works for pre and post inspection, reactive and emergency repairs.
• Prioritising emergency works.
• Booking appointments and allocating works to the available operatives and following works from start through to completion.
• Ensure all relevant data is updated on a timely basis.
• Liaising with tenants and Operatives to arrange repairs.
• Effectively communicate any concerns about work quality and ensure operatives have the right material to complete their work.
• Take part in meetings, supervision, training as requested by the manager.

Experience Required:

• Previous experience of working with a Housing Association / Local Authority or contractor in either a Planning, Scheduling or Customer Service capacity
• Excellent communicator, with strong organisational skills
• GCSEs at Grade C or above and including Mathematics and English
• Previous experience of managing a team
• Proficient IT skills including use of Microsoft Excel and Word Proven background in a customer service focused environment
• Construction related knowledge

MMP Consultancy are currently recruiting for Repairs Planner's. All vacancies are initially Ongoing Contracts.

Responsibilities:

• Schedule works into diaries for up to 20 operatives daily ensuring diaries are full and immediate attention is given to allocate work to operatives when they become free.
• Check the system for emergencies and manage within a timely manner to ensure targets are meet
• Respond to telephone variations by seeking approval from duty surveyor so operatives may continue the site through to completion
• Arrange inspections for supervisors
• Provide a high-quality service to client on a face to face basis
• Working within a team to achieve goals and targets achieving daily targets of a minimum of 60 allocations each day of new orders

MMP Consultancy are looking to recruit a Helpdesk Administrator on a permanent basis in Essex.

Key Responsibilities:

• Log calls/jobs on the helpdesk database utilising helpdesk software, these tasks may be received by telephone and email.
• Taking ownership of the PPM schedule & Reactive Maintenance jobs thus ensuring that all tasks are completed in line with the service requirements.
• To produce standard and ad hoc reports as required by internal and external customers and clients across Project and FM functions.
• Liaison and follow up with Managers, engineers and approved subcontractors.
• Ensure tasks are completed in line with the PPM planners and/ or client requirements.
• Report back to clients and contract staff on job progress and close out.
• Compile small work quotations
• Answer and direct all incoming telephone calls or take messages; messages to be taken sensitively, discreetly and accurately.
• Provide accurate information to clients about MJ Ferguson Services
• Invoicing of project and FM invoices as required
• Provide admin support to Project and FM Managers
• Any other reasonable duties as requested by the Company.

If this could be of interest, please send me your most up to date CV and I will give you a call at my earliest convenience.

Property Services Administrator - Temporary Contract

Location: Surrey
Contract Type: Temporary (Immediate Start)

About the Role
We are looking for a highly organised and detail-oriented Property Services Administrator to support our client's residential property team in Surrey. This temporary position offers an excellent opportunity to play a key role in delivering high-quality property maintenance services while ensuring value for money. As part of the team, you will be responsible for administrative tasks relating to planned, programmed, and reactive property maintenance.

Key Responsibilities

• Assist in maintaining and reviewing a list of approved contractors for various maintenance works, including major, day-to-day, and partnered projects.
• Facilitate the appointment of contractors for specific jobs and ensure they are promptly and properly instructed.
• Maintain accurate records of all works undertaken and ensure proper closure with input from relevant team members.
• Communicate with customers regarding property-related matters and place orders for work using a bespoke computerised system.
• Ensure timely and efficient processing of all property-related invoices.
• Manage and process requirements related to schemes and communal building insurance claims.
• Provide general administrative support for the department, including record-keeping, documentation, and reporting.
• Attend relevant conferences, seminars, courses, and exhibitions as required.

About You

• Strong organisational and administrative skills.
• Excellent communication skills, both written and verbal.
• A proactive approach to problem-solving and attention to detail.
• Proficiency in using computerised systems for order management and record-keeping.
• A commitment to delivering high-quality service and supporting team objectives.

Data Administrator - Contract Role

Location: London
Start Date: ASAP
Contract Type: Full-Time, Temporary (35 hours per week)

About the Role

We're seeking a detail-oriented Data Administrator to join a high-profile migration project. This is an exciting opportunity to play a key role in ensuring accurate and efficient data management for a vital public sector initiative.

Key Responsibilities

• Use advanced Excel skills (V-Lookups, Pivot Tables) to manage large datasets, including formatting, cross-checking, and uploading data.
• Perform manual system mapping, including cross-checking drives, quotas, and customer details, updating records as necessary.
• Scan tenancy agreements and match them to customer data, ensuring records are complete and accurate.
• Help develop, implement, and monitor administrative processes to support efficient service delivery.
• Escalate data quality issues promptly to ensure compliance and mitigate risks.
• Provide a comprehensive administrative service, including maintaining accurate records and ensuring consistent document availability.
• Produce regular statistical information and management reports.
• Identify and correct gaps in management information and data.
• Undertake general office duties such as photocopying, filing, post management, and booking meetings.
• Produce accurate documentation and meeting minutes.

Essential Skills and Experience:

• Advanced Excel proficiency: Must be confident using V-Lookups, Pivot Tables, and managing large datasets.
• Experience in data migration, including formatting, uploading, and mapping data between systems.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines.
• Proven experience in general administrative duties and providing team support.
• Ability to produce accurate documentation and maintain precise records.
• Analytical mindset with the ability to identify and resolve data quality issues.

• Experience in a similar data migration or administrative role.
• Familiarity with tenancy agreements or public sector processes.
• Strong communication and teamwork skills.

Sales Administrator - Public Sector (6-Month Temp Contract)

Location: London
Contract Type: Temporary (6 Months)

Are you an experienced Sales Administrator with a knack for customer service? Looking to make a meaningful impact in the public sector? We're recruiting for a Sales Administrator to join a forward-thinking business on a temporary basis.

The Role

As a Sales Administrator, you will provide vital administrative and customer support to the team, helping to ensure smooth operations and exceptional service delivery. Your focus will be on assisting with new contracts, retaining existing customers, and contributing to the team's entrepreneurial approach to growing the service. Duties include:

• Delivering top-tier customer support by managing phone calls, emails, and correspondence.
• Providing financial and service-related advice to customers and internal teams using digital tools like MS Office.
• Maintaining and updating databases with accuracy, ensuring all records and filing systems are precise and accessible.
• Liaising with contractors to manage new, amended, and cancelled services, while resolving any customer service issues or complaints.
• Handling annual Waste Transfer Notices in compliance with the Environment Protection Act 1990.
• Monitoring commercial waste service trackers and maintaining accurate sales reports.
• Assisting with debt recovery actions, including account reviews, correspondence, and customer outreach.

Essential Skills & Knowledge:

• We're looking for someone who can hit the ground running, with a strong background in administration and customer service.

• Proven experience in an administrative support role.
• Exceptional customer service skills with a professional and proactive approach.
• Knowledge of GDPR and data protection best practices.
• Strong teamwork and interpersonal skills.
• Proficiency in Microsoft Office and other digital tools.
• Experience working within the public sector or commercial services is a plus.

• Conscientious and detail-oriented with a "get it right first time" mindset.
• Confident communicator, capable of resolving issues effectively.
• Flexible and adaptable to changing priorities in a fast-paced environment.

You'll join a collaborative team, gain valuable experience in the public sector, and enjoy the satisfaction of helping improve service delivery and customer satisfaction.